Creating Draws - Ad-Hoc


Once registration has closed, you can create your draws. Here, we'll show you how to create draws for an Ad-Hoc set up. What is an ad-hoc style draw, you may ask? Great question! It is similar to a round robin draw, but allows for more flexibility and the number of rounds is customizable to your event needs. 

To get started, select the "Create Draws" button on your event page: 

Hint: If you've already created a draw for this event, your button will say "Edit Draws", rather than create.

On the left-hand side of the page, you’ll see the word Draws with three horizontal lines above it. Move your cursor over the 3 horizontal lines to open your Draws Drawer. Here you can select the draw you'd like to use or click the  sign to create a new draw.

In this case, we could select the Ad-Hoc draw we previously created with the event set-up, or create a new one. 

If you click to create a new one, you'll see a pop-up like the one below. Complete the information with the specifics for your Ad-Hoc, making sure to choose "Ad-Hoc" as your Draw Type, set the Round Size and Matches Per Round needed, then click "Create"

Now let’s talk about the Player Bank, or the list of players you see that have registered for your event. The Player Bank allows you to search for players that have registered for your event on an individual basis.  This feature also allows you to sort players by their UTR, name, or status within the draw. 

You'll see all the players that have registered under All, Not Placed, Placed, or Players Not in Draw. In order for them to be moved into the Round Robin, you'll need to move them into the Not Placed category first. Select their names and click "Add to Draw"

Hint: The option to move will appear after you select players to move. It will appear to the left of the Auto-Fill option.

Once players have been added to the draw, your Player Bank should look something like this. 

Next, click "Auto-Fill" and the players will be placed into the draw automatically. 

You should see a message like this:

Once you click "Confirm", the draw will be automatically filled.  It should have the players in matches and look something like this:

Once you have the players placed in the draw to your liking, you can then enter in times, dates, and locations for the Rounds or each match. You have the option to do this by round by clicking the Set Location" and "Date & Time under the round or you can do it by individual matches by clicking the “Set Date & Time” and "Set Location" on the match details box. Here is the information you will be asked to complete:

Once the times are entered, you can then choose to "Publish" the draws. Publishing draws makes them visible to anyone viewing the main event page. To Publish the draws, click the "Publish" button on the top right of the page, and select each draw you would like to Publish.  Please note that only the draws that are checked will be published. 

Hint: If you ever need to unpublish the draw, uncheck the boxes and click publish. Only draws checked will continue to be published. 

Once the draws have been published, you will then be taken to the event homepage. There you can scroll down and click on the “Draws” tab to view the draws. Here you can filter through the published draws and print your draws.

Congrats, you've just created your Ad-Hoc Draw!

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